Onsite Video Booking is where you book and brief an onsite video shoot inside MarketScale. The flow walks you through a location, a date with live crew availability, your participant roster, and a production brief the AI helps draft. This article covers the booking from open to submit.

From your dashboard, click the globe labeled Onsite Booking. One hub, one entry point.

Select the tile that matches your production: event, facility tour, testimonial, and so on. The video type sets defaults for the rest of the flow.

Search by address, venue name, or company name. Locations near you rank higher in the result list. When you confirm a location, the shoot timezone auto-sets so the call sheet reflects where the production actually happens.

Pro tip from the coaches: Confirm your location before you finalize the date. The system sets the shoot timezone from the location, so booking the date first and adding the location second can leave your call times in the wrong zone. Location first, then date, then participants.

The calendar shows live crew availability, refreshed every 30 seconds.

Once you select a date, it's held for you for 10 minutes while you complete the rest of the booking. A countdown timer at the top of the screen tracks the hold and shifts color as time runs short, so you know to wrap up the form before the hold releases.

The participant directory pulls from your channel and lets you invite anyone outside your org without leaving the booking flow.

To add a participant from your channel, click the + Search by name or email field and type their name or email address. Contact details, role, and photo auto-fill from your company directory. To invite someone outside your org, type their email in the same field. They don't need a MarketScale account to attend.

For each participant, click the On Camera toggle if they'll appear on camera so the crew knows who needs prep on shoot day.

Click Continue to move to the next step.

Pro tip from the coaches: Add your channel team first, then layer in externals. Internal participants auto-fill from the directory in one click each, so you can build the core roster fast and spend your attention on the people you need to invite from outside.

The brief field accepts your raw thinking and reshapes it into something the production team can act on. You can also attach your existing planning docs so the crew arrives with the same context you have.

Pro tip from the coaches: Use the enhanced brief as your first draft, not your final one. Read it back and tighten anywhere it sounds generic. The AI gives you structure. You give it the texture only you know.

The review screen shows the complete booking on one page: location, dates, participants, brief, attachments, and notes. Add any extras like drone shots by ticking the relevant boxes. The About Your Production field has a 30-character minimum, and the more detail you give, the better.

When everything looks right, click Book Onsite Video Production. The smart match engine routes the booking to the best local videographer, and their profile and photo land in your feed for full transparency.

Click the globe. Build your production. Book your slot.

Where can we shoot?
Anywhere. Drop a pin, we drop a crew.

Need to tweak your booking?
Reach out to your MarketScale lead with what changed and we'll update it without breaking the booking.

Travel costs?
Zero. Flights, gear, and coffee are part of your MarketScale subscription. One flat price.

Can I attach my own planning docs?
Yes. Upload them in the production brief step so the crew has your context before shoot day.

Can I invite people outside my org?
Yes. Type their email in the participant search and the system sends them an invite. They don't need a MarketScale account to attend.