Ready to Share is where finished content lives. Think of it as the showroom for completed, approved, audience-ready media: images, videos, audio, and documents. Raw files, drafts, and works in progress belong in your Brand Books, Feeds, and Folders.
The Ready to Share test: Would you send this file to a customer right now? If yes, upload it to Ready to Share. If not, it's not ready yet.
Upload finished files
Upload directly to Ready to Share. Sort files into Collections during upload, or leave them uncategorized for now and organize later.
How to upload files
From the Ready to Share page, click the Upload Files area or drag and drop files directly onto the page.
You can also Copy to Ready to Share for completed content straight from your feed.
In the upload dialog, assign a Collection:
Search for an existing Collection by typing in the Collection field.
Create a new Collection by typing a name and selecting + Create "...".
Select Other to upload without assigning to a Collection.
You can select multiple Collections.
Click Choose files or drag files into the upload area.
Add details to your file:
Title. Give your asset a descriptive name.
Description. Add optional context.
AI Summary. Optionally generate an AI-powered summary. Great for making assets more searchable.
Click Save to complete the upload.
Supported file types
Ready to Share accepts a wide range of media formats across images, video, audio, and documents.
Category | Formats |
Images | JPG, JPEG, PNG, GIF, WebP, SVG, HEIC, HEIF, BMP, TIFF, ICO |
Video | MP4, WebM, MOV, AVI, MKV, M4V, OGV, WMV |
Audio | MP3, WAV, OGG, M4A, FLAC, AAC, WMA |
Documents | PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT, RTF, ODT, ODS, ODP, CSV |
Upload in batches
Select and upload multiple files at once. Each file gets its own title and description.
Browse and search
Ready to Share gives you a few ways to find what you're after, whether you're scanning visually or hunting for something specific.
Browse the gallery
The Ready to Share home page lays out every asset in your organization as a card. Each card shows:
A preview thumbnail (image, video frame, or type icon)
The asset title
The asset type badge (Video, Image, Audio, Document)
Inline playback controls for audio
Search across everything
Use the search bar at the top of the gallery. Search looks across:
Asset titles
Descriptions
AI-generated summaries
Original file names
When results appear, narrow them down by:
All results. Everything matching your query.
By type. Filter to only Video, Image, Audio, or Document.
By Collection. Jump to results inside a specific Collection.
Sort the showroom
Use the Sort dropdown to reorder assets:
Latest added (default). Most recently uploaded first.
Oldest added. Earliest uploads first.
Latest created. By the file's original creation date.
Oldest created. Oldest files first.
Filter by type
In the left sidebar, click a format filter to show only assets of that type:
All. Every asset type.
Video / Image / Audio / Document. Filter by media type.
Other. Assets not assigned to any Collection.
Build Collections
Collections group related finished assets together: by campaign, event, product line, or audience. A well-named Collection is a ready-made content package you can hand off in one link.
Create a Collection
You can create a Collection from the sidebar at any time, or on the fly during an upload.
In the sidebar, click + Add (or create one during upload).
Enter a name.
The Collection appears in the sidebar immediately.
Browse one Collection at a time
Click any Collection name in the sidebar to view only the assets inside it. Inside a Collection, filter further by media type using the type tabs.
Rename a Collection
Collection names can change at any time from the sidebar.
Hover over the Collection name in the sidebar.
Click the edit icon.
Enter the new name and confirm.
Favorite a Collection
Click the star icon next to a Collection name to mark it as a favorite. Favorited Collections appear at the top of your sidebar for quick access.
Note: Favorites are personal. Other team members won't see your favorites.
Delete a Collection
Before deleting, you'll be asked how to handle the files inside. Read carefully, one option is permanent.
Click the delete icon next to the Collection name.
Choose one of two options:
Remove Collection only. The Collection is deleted, but all files move to Other (unsorted). No files are lost.
Delete Collection and all files. The Collection and every file in it are permanently deleted. This cannot be undone.
Manage individual assets
Each asset has its own detail page where you view, edit, move, and delete it.
View asset details
Click any asset card to open its detail page. You'll see:
Full media preview (video player, audio controls, image display, or document viewer)
Title and description (editable)
Creator name and upload date
Link to original source media (if imported from content)
Edit an asset
Update the title or description of any asset you uploaded directly from its detail page.
On the asset detail page, click the three-dot menu (More actions).
Select Edit.
Update the title and/or description.
Press Enter or click the checkmark to save. Press Escape or click X to cancel.
Copy or move assets between Collections
Assets can live in more than one Collection. Use copy to add an asset to additional Collections. Use move to transfer it out of the current one.
From the asset card or detail page, select Copy or move to Collection.
In the dialog, choose an action:
Copy. Add the asset to one or more additional Collections (it stays in its current Collection too).
Move. Transfer the asset to a different Collection, removing it from the current one.
Move to Other. Remove the asset from all Collections (it becomes unsorted).
Search for Collections or create a new one directly from this dialog.
Delete an asset
Two ways to remove an asset. One removes it from a single Collection, the other removes it from Ready to Share entirely:
Click the ellipsis menu on the asset card or detail page and select Delete.
Choose an option:
Remove from Collection. The asset is removed from the current Collection only. It stays in Ready to Share and in any other Collections it belongs to.
Delete from library. The asset is permanently deleted from Ready to Share entirely. This cannot be undone.
Download an asset
On the asset detail page, click the Download button to save the original file to your device.
Share with anyone
Sharing is what Ready to Share is built for. Share individual assets or entire Collections with anyone, including people outside your organization. No MarketScale account required.
Share an individual asset
Generate a share link for any asset directly from its detail page.
On the asset detail page, click the Share button.
Configure your share link:
Link expiration. Choose No expiration, 3 days, or 7 days.
Allow download. Toggle Yes or No to control whether recipients can download the file.
Click Create link.
Copy the generated link and send it to your recipient.
Click Done to close.
Share a whole Collection
Sharing a Collection is the fastest way to hand someone everything they need at once.
In the sidebar, click the share icon next to the Collection name.
Configure the link with the same expiration and download options.
Click Create link, then copy and share.
How share links behave
A few things worth knowing before you start sending share links.
Expiring links use a unique token that becomes invalid after the chosen time period. Once expired, recipients see an "expired" message and cannot access the content.
Permanent Collection links use a hash-based URL that does not expire.
Each time you create a share link, a new unique URL is generated. Previous links remain active until they expire.
Changing the expiration or download setting and clicking "Create link" generates a new link, it does not update previously created links.
What recipients see
Recipients who open a Collection share link can:
Browse all assets in the Collection
Search and filter by type
Download files (if downloads are allowed)
Click individual assets for full preview
Pull in finished media you've already created
If your organization already has finished content in MarketScale, you can import media directly into Ready to Share without re-uploading. Imported assets keep their original metadata and show a "View original media" link back to the source.
Pro tips from the coaches
These habits keep Ready to Share useful for everyone on your team.
Only upload finished content. Ready to Share earns its name when everything inside is ready to share. The minute drafts get in, people stop trusting it.
Name your assets clearly. Good titles make searching much easier. Use the AI Summary feature to auto-generate descriptions for media files.
Build Collections around audiences, not file types. Group assets by campaign, product, event, or audience. You can already filter by file type. Collections work hardest as curated content packages.
Favorite your active Collections. Star the Collections you use most to keep them at the top of your sidebar.
Use expiring links for time-sensitive content. Set 3-day or 7-day expiration when sharing assets tied to a specific campaign, event, or proposal window.
Disable downloads when appropriate. If you want recipients to view but not save files, set "Allow download" to No.